In order to maintain an organized, safe, and secure database, Data Centers managers plan all their actions carefully. Every organization has a unique set of needs. Their work process is always client-centric, so they change things up as the need arises.
After a series of meetings with various personnel and executives, data managers often start by diving deep into the nature of our client’s organization. They learn everything in their current data collection systems, tech infrastructure, tech department routine, and day-to-day operations.
Next, data managers rank the things that matter to the organization. In simple terms, they sort their priorities.
In the early stages of planning, data managers sit down with the operations manager and the supervisors of the organization. They have information on the daily routine of the staff, as well as the reports they need in a timely manner. They know how things are built from the ground up.
They will then identify the tasks that can be done faster and match it to the corresponding ranking of the said task’s category in our priorities. Data Managers keep everything well-organized before they map out our tech work.
They then move on to the reports they need. What kinds of factors are the most crucial for the business? What kinds of reports are turned in every time there are new advertisements released to various media agencies?
Often, supervisors and managers are quick to make wishlists whenever data managers ask them to do so. It is normal for mid-level leaders to find challenges in certain areas at work due to tech limitations. Many of the company managers they have talked to lamented that they are rendering too much unpaid overtime just to finish certain reports. The problem is there are pieces of information that they cannot easily retrieve from their database system.
Planning a database management system for any organization is similar to the first step in any scientific experiment. First, we define the problem. We carefully study the priorities, the categories in play, the personnel routine, and everything else that is within the organization.
Data managers then move on to the nature of the company’s products and services. What are the primary sources of revenue? What are the lowest performing products? These are just some of the questions we raise in meetings.
From there, they e slowly work our way out to the market of the organization. They study all the response patterns, as well as the history, nature, and frequency of customer complaints.
The quality of our work hinges on the thoroughness of this planning stage. There are a lot of things to consider here. If we are lucky, this part does not take more than a month. They need the utmost cooperation of everyone in the organization. Without it, they will still manage to get the information we need, but it will take a lot longer. It will be like working on a database from the 1990s.
Through the planning process, the data management team is able to build an efficient roadmap that will guide the company in building a safe, secure, and accurate database.